Geddes Hall Space Usage Policies for University Departments

 

BUILDING #1212

General Building Information Technology, Tech Support and Equipment
Spaces Available to Reserve Clean Up of Event Space
How to Reserve a Room Security and Safety
Cancellations Alcohol Policy
Food and Beverage Contact Information
Supplies and Room Equipment  

 

BUILDING HOURS

 


General Building Information

The University of Notre Dame and the Center for Social Concerns are committed to providing a safe environment conducive to educational and cultural events. Thus, all Geddes Hall patrons are expected to conduct themselves in a responsible manner. Individuals who display disruptive, dangerous or inappropriate behavior will be asked to leave. Disciplinary action for violating policy shall be governed by the applicable provisions of duLac (the UND student handbook) and the UND Human Resources Policy Manual as well as local, state and federal laws. Reservations for evening and weekend events cannot be made until 30 days prior to the event. 

  • Geddes Hall is Building #1212 located behind the Hesburgh Library and across from Breen Phillips Dorm on St. Joseph Drive (Notre Dame's interactive map). Parking is available in campus guest/visitor lots.
  • Animals in the building
    • working dogs, in addition to other animals designated to assist the physically challenged, are the only animals permitted inside Geddes Hall
  • Decorations
    • Nothing may be taped or affixed to any of the walls in Geddes Hall
  • Damage or loss when using spaces in Geddes Hall
    • All individuals using Geddes Hall are expected to take reasonable steps to ensure proper care of the building and equipment. Intentional misuse, vandalism, defacing and/or destruction of Geddes Hall and/or its equipment are prohibited. Damage repair and replacement costs are the responsibility of the sponsoring group or organization. Property of Geddes Hall (furniture, paintings, displays, kitchen items, etc.) may not be removed from the facility.
  • Smoking/Live Flame/Fire Codes
    • In accordance with University policy, smoking is prohibited in Geddes Hall. Candles and other open-flame devices shall not be used in places of public assemblage. Section 25.115 of the Unified Fire Code. No exceptions are made for this at any time.
    • Reserved events must not exceed occupancy capacity of the designated area as determined by the local Fire Marshall.
  • Temperature Control and Lighting
    • Geddes Hall is a green building. 
    • The temperature in Geddes Hall is controlled by the University. The thermostats cannot be adjusted. 
    • In the spirit of conservation, we ask that you turn off all lights when they are not in use.
  • Users are responsible for knowing and complying with the specific policies that apply to Geddes Hall. The Center for Social Concerns reserves the right to cancel a reservation, or deny future reservations if policies are violated.

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Available Spaces for University Departments

Other Center for Social Concerns spaces in Geddes Hall (including its meeting/conference rooms, lounges, and libraries) are not available for reservation. These spaces are for the use of Center staff and officially co-sponsored events by Center staff.

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How to Reserve a Room

  • Requests to reserve space may be a maximum of 30 days in advance and a minimum of 5 business days, no exceptions. All reservations are subject to availability and these policies. 
  • Confirm the date/time you are looking to reserve a space is during Geddes Hall Building Hours by clicking HERE
    • ​​Evening events must end 15 minutes before the close of the building
  • Reservation requests must be made using the Geddes Hall Room Reservation Request Form (link below)

Geddes Hall Room Reservation Request Form

  • Recurring meetings/events cannot be scheduled. 
  • Please allow for sufficient time for set up/clean up when making your reservation
  • At the time of reservation, University entities are required to provide a FOAPAL at the time of reservation. The FOAPAL may be used for any incidental charges such as: 
    • damages to the facility including the building, furnishings, or equipment
    • additional cleaning fees that may be required
    • long distance charges that may be incurred. Non-University users will be invoiced and may pay by check
    • additional center staffing for meetings/events that take place outside the Center's hours (by special request only)
  • A representative from the sponsoring organization must be present at all times during a meeting or event. This representative must check in with the front desk attendant at the start and the end of the meeting/event once the attendees have departed and clean-up has taken place. 
  • The center reserves the right to match groups to appropriate space, which may occasionally involve moving a group to an alternate space. We will consult with the group contact person as far in advance as possible regarding any such change.

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Cancellations

  • Cancellation is required 72 hours prior to each meeting/event instance that the space will not be used (Auditorium is the exception and requires 2 weeks notice of cancellation).
  • Failure to cancel may result in the denial of further reservations.
  • Please call or email the Front Desk Administrative Assistant to cancel your reservation (574-631-5293)

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Food and Beverage

  • The Center does not provide food or beverages.  If catering needed, it is the groups responsibility to order, set up and clean up
  • No food or beverages are allowed in
    • Chapel
    • Andrews Auditorium (and lower level lobby areaa)
    • B034 & B036
  • The Coffee House DOES ALLOW food for gatherings
    • It is the groups responsibility to order, set up and clean up

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Supplies and Room Equipment

  • Furnishings and other items may not be removed between rooms except as specified in these policies.  
  • Tables and chairs in the Coffee House may not be moved or rearranged
  • Supplies and equipment not specified in these policies are not provided by the Center.
    • Those needing flip charts and/or other supplies and equipment should provide them.
  • The Center does not provide administrative support services

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Technology, Tech Support and Equipment

  • The Center for Social Concerns does not provide tech support.
  • For lower level  (registrar owned) classrooms (B001, B034 & B036)
    • Please visit OIT website for Classroom Technology for any questions and technical support hours
    • Each classroom has OIT information posted near the front of the classroom 
    • For immediate assistant, please call 574-631-8778
  • For the Coffee House
    • Please call the OIT Help Desk at 574-631-8111
  • If microphones are needed
    • Andrews Auditorium has a built in microphone system (2 wireless mics and 2 lapel mics).  They are located at the front of the room on the lectern.  Please return to charging station when not using 

    • If microphones are needed in B034 or B036 contact the OIT website for Classroom Technology.  For the the Coffee House please visit the OIT website for more information.

  • For ALL audio video technology needs (example: video recording, video conferencing, audio recording, etc) please visit the OIT AV Technologies Website
  • The center does not arrange for guest user access to the Internet. You should arrange guest user access to the Notre Dame network by contacting the OIT Help Desk at 631-8111 or accessing the ND-Guest wireless connection.
  • To connect to the projectors or TVs in the Center spaces, your laptop needs to be able to connect to a VGA cable. This is a standard connection on most PC laptops, but Apple laptops will most likely need an adapter to connect to a VGA cable. If you need a special adapter, you will need to provide your own as the Center will not have them on hand. If you have any questions about how to connect your laptop to a Projector or TV using a VGA cable, please contact your departmental IT support or the OIT Help Desk
  • If you are planning to use the AV equipment in the space reserved, please plan ahead and contact the proper area with any questions/comments/concerns you may have.  

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Clean Up of Event Space

  • Clean up is the responsibility of the individual or group using Geddes Hall spaces and must take place immediately following use. A fee may be assessed (using the FOPAL provided on the reservation form) for additional or excessive cleaning required. Additionally, the cost to repair any damage done to the building, its furnishings or equipment will be charged to the individual or group using the space. 
  • If you have food in the Coffee House, surfaces should be cleaned upon conclusion of use with the supplies in the Coffee House kitchen.  
  • Please do not place any uneaten / uncooked food in the Coffee House refrigerator. All food must either be disposed of or removed from premises.

  • Space are not cleaned by building services on Saturday or Sunday  
    • For certain events (such as weekend events or large scale evening events) when food and beverages are provided, Building Services may be required for clean up (there is a four-hour minimum, fees at current rates, costs are borne by the user). For clean-up assistance, please contact Notre Dame Building Services at 574-631-5615.

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Security and Safety

  • Hiring security guards is not required on a regular basis, though exceptions may be required depending on the event. If Security is required, cost will be borne by the user.
  • In compliance with fire and safety codes, hallways and stairwells must be free and clear of unauthorized items (such as a trash receptacles, serving trays, etc.).
  • The University SafeBouND program (free safety escort service) number is 574-631-5555. 
  • Please refer to the posted signage in Geddes Hall regarding procedures for emergencies.
  • Campus Security may be contacted at 631-5555.

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Alcohol Policy

  • The service of alcohol at any University Function must comply with Indiana state law and university policy. Alcoholic beverages cannot be sold, served, provided or consumed at any University Function unless the alcohol is provided and served by an entity that holds an alcoholic beverage permit from the Indiana Alcohol and Tobacco Commission. Non-compliance could result in penalties to the university and/or loss of its existing alcoholic beverage permits. 
  • If the University serves as host and where graduate or undergraduate students are present, alcohol may be provided only when appropriate measures are taken to ensure moderate and legal consumption. Unless the event is held in an appropriately licensed on-campus facility (such as Legends, the Morris Inn, Wind Family Fireside Terrace, and Warren Gold Course), the approval of the Office of Student Affairs is required. 

  • It is acceptable to have the event catered by an entity that holds an alcoholic beverage catering permit. University Catering holds an alcoholic beverage catering permit and can provide and serve alcohol at functions held at various locations on campus. They will provide all necessary qualified personnel for dispensing alcoholic beverages and will be responsible for checking identification to be certain that no underage guests are served. University Catering has recently implemented special cost-effective pricing packages for such events in an effort to make such catering events more affordable for the university community. If an outside caterer is used for a University Function, the caterer’s liquor liability insurance needs to be reviewed and approved by the Office of Risk Management prior to the event. The caterer must also hold an alcoholic beverage catering permit issued by the Indiana Alcohol and Tobacco Commission. Proof of both liability insurance and an alcoholic beverage catering permit must be on record with the Office of Risk Management. Please contact the Office of General Counsel (574-631-6411) if you have questions or require guidance. 

  • No graduate or undergraduate student, student organization or University housing facility may use University, student organization or University housing facility funds for the purchase of alcohol

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Contact Information

Center for Social Concerns
Geddes Hall
Notre Dame, IN 46556
ndcntrsc@nd.edu
574-631-5293

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Fr Bob's Coffee House (101)

  • The Coffee House can be used for meals, meetings, lectures, presentations
    • It is available for groups of 20 or more people
  • The kitchen is available for those reserving the space.
    • Only pots/pans provided by the Center may be used to prepare food in the Coffee House kitchen.  This will help protect the surface of the cook top
  • Seats approximately 55 guests
    • Booths, tables, chairs
    • Furniture may not be rearranged in this space, unless permission is given prior to event.  The flooring in the Coffee House is easily scratched.
  • Technology
    • TV monitor
    • Computer
    • VGA wired connection for personal computer
      • if no VGA on computer, guest will need to bring their own adaptor
    • For any OIT needs/assistance please call the Help Desk at 574-631-8111
  • Food is allowed for events
    • All food, dishes, tables, etc. must be cleaned following the event
    • Please do not store leftovers in refrigerator, they need to be removed from the Coffee House following events 
  • Space can be reserved during building hours by filling out the Geddes Hall Room Request Form. 
    • Reservations for evening and weekend events cannot be made until 30 days prior to the event. 
    • No reservation is confirmed until a confirmation is received via e-mail.
    • There is no rental fee to use the space  

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Our Lady Chapel (100)

  • Our Lady of Mercy Chapel may be scheduled for liturgies and prayer services. The Chapel is intended for events of a prayerful nature and which include a prayer component. It cannot be scheduled for baptisms, weddings, etc.. 
  • Seats approximately 72
    • Chairs
    • Furniture may not be rearranged in this space, unless permission is given prior to event.  The flooring in the Chapel is easily scratched.
  • Technology
    • Audio System
    • CD
    • Microphones
    • Mic Stand
  • Space can be reserved during building hours by sending an email to ndcntrsc@nd.edu or the Front Desk Administrative Assistant 
    • Reservations for evening and weekend events cannot be made until 30 days prior to the event. 
    • There is no rental fee to use this space

    • No reservation is confirmed until a confirmation is received via e-mail.

  • May provide your own mass kit through the Basilica office (574-631-8029) or you may note when requesting the space you will need hosts and wine provided by the center.

  • The Chapel Sacristy key may be obtained from Front Desk Attendant. The Officiating Priest must supervise removal and restoration of items in the Sacristy.

  • No food or beverages are allowed in the Chapel.

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Andrews Auditorium

  • Use of the Andrews Auditorium is intended for items such as accredited course classes (during weekdays), formal events, and lectures. 
  • Seats approximately 157 guests
    • stationary seating
  • Technology
    • Podium w/ Microphone
    • Microphones (2 wireless, 2 lapel) on lectern
    • Audio System
    • Projectors
    • Screens
    • Whiteboard
    • DVD/CD
    • Document Camera
  • The Auditorium is a Registrar scheduled for classroom use. Visit the Registrar's website for instructions on reserving the Auditorium for classroom use.

  • The Auditorium is available for classroom/event use during evening building hours (after 5:00pm) and weekend building hours using the Geddes Hall Room Request Form

    • Reservations for evening and weekend events cannot be made until 30 days prior to the event. 
    • Recurring (weekly/monthly meetings) may not be booked
    • No holds or reservations may be made by phone or email.
    • No reservation is final until confirmation is received via email.
  • No food or beverages are allowed in the Auditorium.
  • The Center for Social Concerns provides no tech support.
  • There is no laser pointer provided in the Auditorium.
  • Auditorium reservations must be canceled two weeks in advance. Failure to cancel an Auditorium reservation at least two (2) weeks prior to date reserved may result in the denial of further reservations

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Lower Level Classrooms (B034 and B036)

  • The Thomas Merton Classroom B034 and the Henri Nouwen Classroom B036 is intended for items such as accredited course classes (during weekdays), lectures, and meetings. 
  • Each classrooms seat is approximately 42 guests
    • moveable tables/chairs
  • Technology
    • Podium
    • Computer
    • Audio System
    • Projector
    • Screens
    • Whiteboard
    • DVD/CD
  • Visit the Registrar's website for instructions on reserving the Auditorium for classroom use.
  • The classrooms are available for classroom/event use during evening building hours (after 5:00pm) and weekend building hours using the Geddes Hall Room Request Form

    • Reservations for evening and weekend events cannot be made until 30 days prior to the event. 

    • Recurring (weekly/monthly meetings) may not be booked

    • No holds or reservations may be made by phone or email.

    • No reservation is final until confirmation is received via email.

  • No food or beverages are allowed in the Auditorium.

  • The Center for Social Concerns provides no tech support.

  • There is no laser pointer provided in the classrooms

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