Geddes Hall Space Usage Policies for Service and Student Groups

The University of Notre Dame and the Center for Social Concerns are committed to providing a safe environment conducive to educational and cultural events. To meet this requirement, all Geddes Hall patrons are expected to conduct themselves in a responsible manner. Individuals who display disruptive, dangerous, or inappropriate behavior will be asked to leave. Disciplinary action for violating Geddes Hall policy shall be governed by the applicable provisions of duLac (the UND student handbook) and the UND Human Resources Policy Manual as well as local, state, and federal laws.

To Request A Meeting Space

Service and social action student groups may submit a reservation a maximum of 30 days and a minimum of 5 business days in advance to use Center spaces during the academic year with the exception of University breaks and holidays by clicking on the button below and submitting the request form.

Geddes Hall Room Reservation Request Form

Reservations are not confirmed until you have received notice of confirmation from Center staff. All reservations are subject to availability and these policies.

Reservations can be requested during the Center's Academic Year building hours of:

Monday through Thursday   8:00 am–10:00 pm
Friday   8:00 am–7:00 pm
Saturday   9:00 am–5:00 pm
(The Center closes at 1:00 p.m. on ND football home game Saturdays)
Sunday   1:00–10:00 pm

Please Note: Geddes Hall building hours vary during fall, winter, spring, and summer breaks, and University observed holidays. For hours during these periods, please click on the button below.

BUILDING HOURS

Cancellation is required 72 hours prior to each meeting/event instance that the space will not be used (Andrews Auditorium is the exception and requires a two-week notice of cancellation). Groups who fail to cancel could be prohibited from reserving Center spaces for the remainder of the semester.

General Information

  • A representative from the sponsoring student group must be present at all times during a meeting or event.
  • Furnishings and other items may not be removed or moved between rooms except as specified in these policies.
  • Please allow sufficient time for set up and clean up when making your reservation. Plan to begin and end on time.
  • Evening meetings must end 15 minutes before the close of the building to allow time for participants to depart the building and for the CSC staff to close and lock the building.
  • Supplies and equipment not specified in these policies are not provided by the Center. Groups needing flip charts and/or other supplies and equipment should provide them. The Center does not provide administrative support services.
  • Student groups are required to provide a FOAPAL at the time of reservation. The FOAPAL would only be billed if it became necessary to process incidental charges such as: (1) damages to the facility including the building, furnishings, or equipment, (2) additional cleaning fees that may be required, and (3) long distance charges that may be incurred.
  • The Center reserves the right to match groups to appropriate space, which may occasionally involve moving a group to an alternate space. We will make every attempt to notify the group as far in advance as possible of any such change.
  • Please do not move the tables or chairs.  Expensive repairs were recently completed to the tables, chairs, and flooring which has been damaged over time when moved for events. Therefore, we request that the overall configuration of the Coffee House remain unchanged.

Groups are responsible for knowing and complying with the specific policies that apply to Geddes Hall. The Center for Social Concerns reserves the right to cancel a reservation, or deny future reservations, if policies are violated.

Food and Beverages

Food or beverages, of any kind, are never allowed in the Auditorium or Chapel.

Food or beverages, in the lower-level Classrooms (B34 / B36) are restricted to 'boxed' food; such as pizza, sandwiches, water/pop in bottles or cans, and cookies.

Receptions or large-scale events where food and beverages will be served should be scheduled only in the Coffee House.

The Center does not provide food or beverages. Food and beverages may be provided by Catering by Design at 631-7859 (Catering by Design offers set up/clean up at an additional charge to a group and will also provide additional tables, tablecloths, plates, cutlery and many other items). Food may also be provided by approved off-campus sources. If cooking in the Center's Coffee House, please review the Coffee House and Clean Up sections below for rules about cookware and clean-up.

Clean Up

Clean-up is the responsibility of the group using the Center's Geddes Hall spaces and must take place immediately following a meeting or event.

A fee may be assessed for additional or excessive cleaning required.

Additionally, the cost to repair any damage done to the building, its furnishings, or equipment will be charged to the group using the space.

If food or beverages were served at your meeting/event, surfaces such as tables, countertops and serving counters must be cleaned with the cleaning wipes provided in the Coffee House kitchen.

Please do not place any uneaten / uncooked food in the Coffee House refrigerator. All food must either be disposed of or removed from premises.

Please note that due to the University's trash pick-up schedule, most spaces are not cleaned on a daily basis, or on Friday and Saturday. At the conclusion of your meeting or event, trash, leftover food, and/or drinks must be disposed of properly. There might be multiple events being held on any given day, therefore, if you anticipate large amounts of trash, please arrange with building services to have a special trash pick-up at your department's expense.. Building Services does not clean Geddes Hall on Friday and Saturday evenings. The event coordinator is responsible for disposing of all trash in the garbage bins located in front of Siegfried Hall.

For certain events (such as weekend events or large-scale evening events) where food and beverages will be served, Building Services may be required for clean up (there is a four hour minimum, fees at current rates, costs are borne by the user). For clean-up assistance, please contact Notre Dame Building Services at 574-631-5615.

Conference Rooms and  the McNeill Library

A variety of conference rooms and the McNeill Library may be reserved for use during the Center's evening and weekend hours (see pg. 1).

The most appropriate room will be assigned for the group based on the number of participants and the nature of the event. Though groups may request a specific room, the Center does not guarantee that the requested room will be assigned to your group.

Recurring meetings may be booked throughout a semester by student groups (rebooking is required each new semester).

Reservations will be accepted beginning August 21st of each year for the Fall semester and beginning December 1st of each year for the Spring semester.

Please do not move the tables or chairs.  Expensive repairs were recently completed to the tables, chairs, and flooring which has been damaged over time when moved for events. Therefore, we request that the overall configuration of the Coffee House remain unchanged.

Coffee House

Seats Technology/ Equip.
56 LCD Panel, DVD/CD, Cable TV, Ceiling Speakers

 

Fr. Bob's Coffee House is available only for groups of 20 or more people.

The Patio is included with all Coffee House reservations.

Only pots and pans provided by the Center may be used to prepare food in the Coffee House kitchen. This will help protect the surface of the cook top.

Groups using the Center's dishes, pots and pans, cutlery, or other kitchen items are required to load dirty dishes into the dishwashers and to wash, dry, and put away others that do not fit in dishwashers.

Please use dishwasher detergent provided in order to prevent hard water damage to the machines.

Groups should clean the kitchen including the sink, tables and countertops, and all appliances used with the cleaning materials provided in the kitchen.

Please do not place any uneaten / uncooked food in the Coffee House refrigerator. All food must either be disposed of or removed from premises.

The flooring in the Coffee House is made of bamboo and can be easily damaged by chairs without felt tips on the legs; therefore, no outside chairs may be brought into the Coffee House.

Lower Level Classrooms

Seats Technology/ Equip.
40 Podium w/ Microphone, Audio System, Projectors, Screens, Whiteboard, Cable TV, DVD/CD, Document Camera

The Thomas Merton Classroom B034 and Henri Nouwen Classroom B036 (each classroom seats 40) .

These classrooms may be reserved through the Center Monday through Friday evening hours only (after 5:30 p.m. (except for University holidays, including the University's Christmas and New Year's holidays).

Andrews Auditorium

Seats Technology/ Equip.
157 Podium w/ Microphone, Audio System, Projectors, Screens, Whiteboard, Cable TV, DVD/CD, Document Camera

The Andrews Auditorium may be reserved during the Academic Year (with the exception of University breaks and holidays) Monday through Friday after 5:30 p.m.

The Auditorium may be scheduled for evening and weekend use during the Center's evening and weekend hours (see pg. 1), though recurring meetings/events cannot be scheduled for evening or weekend use. Each instance must be reserved separately.

Auditorium reservations must be canceled two weeks in advance. Reminder: Groups who fail to cancel are prohibited from reserving Center spaces for the remainder of the semester

Usage of the Andrews Auditorium is intended for items such as classes, formal events, and lectures. It is not generally available for weekly group meetings.

The Auditorium may be used to show a film and for other appropriate uses.

Food or beverages, of any kind, are not allowed in the Auditorium or the lower-level lobby area.

The Center for Social Concerns does not provide tech support. There is no laser pointer provided in the Auditorium.

Our Lady of Mercy Chapel

Seats Technology/ Equip.
72 Audio System, CD, Microphones, Mic Stand

Our Lady of Mercy Chapel may be scheduled for liturgies and prayer services.

The Chapel is intended for events of a religious nature which include a prayer component.

It cannot be scheduled for baptisms, weddings, etc.

The Chapel may be reserved Monday through Friday from 8:00 a.m.–5:00 p.m. during the academic year (with the exception of University holidays, including the University's Christmas and New Year's holidays), and during the Center's evening and weekend hours (see pg. 1).

If you are having a Mass, please indicate the number of people that will be in attendance and who will be presiding when submitting the room reserveration request so that we can ensure sufficient hosts and wine are available in the Sacristy.

The Chapel Sacristy key can be obtained from Front Desk Attendant.

The Officiating Priest must supervise removal and restoration of items in the Sacristy.

Food or beverages, of any kind, are never allowed in the Chapel.

The flooring in the Chapel is made of bamboo and can be easily damaged by chairs without felt tips on the legs; therefore, no outside chairs may be brought into the Chapel.

Technology, Tech Support and Equipment

The Center for Social Concerns does not provide tech support.

Basic written directions regarding use of technology are provided in tech-equipped rooms. Those needing tech support (or equipment not provided in Geddes Hall) must contract with the University. Contact Denis Lindquist in IT Administrative Services at 631-6423 or lindquis@nd.edu to schedule services not associated with a University accredited course. Payment for the services and equipment arranged through Denis is made directly through his department. For Auditorium tech support associated with a University accredited course, please contact the Registrar's Technology Enhanced Learning Spaces at 631-8782.

A podium microphone is available for general use in the Auditorium. Lapel and handheld microphones are available for classroom use (you must obtain an access code provided by Registrar's Technology Enhanced Learning Services at 631-8782) and for Center for Social Concerns or MICL co-sponsored events (access code provided by the Center for Social Concerns).

To connect to the projectors or TVs in the Center spaces, your laptop needs to be able to connect to a VGA cable. This is a standard connection on most PC laptops, but Apple laptops will most likely need an adapter to connect to a VGA cable. If you need a special adapter, you will need to provide your own as the Center will not have them on hand. If you have any questions about how to connect your laptop to a Projector or TV using a VGA cable, please contact your departmental IT support or the OIT Help Desk.

Videotaping services are available through OIT. Please contact Claude Devaney at 631-8776 or Devaney.1@nd.edu to schedule services and arrange for payment of charges. The Center does not arrange for guest user access to the Internet. You should arrange guest user access to the Notre Dame network by contacting the OIT Help Desk at 631-8111.

Studying in Geddes Hall

During the academic year, students may study in non-reserved Center spaces on the 1st and 2nd floors (other than Student Assistant Workrooms, which is for the use of Center student assistants).

We ask our student guests to please help steward the resources of Geddes Hall by conducting themselves in a respectful fashion and treating the building's contents with care, this includes using the coasters provided, refraining from putting shoes/feet on furniture, and not lying or sleeping on couches.

Please keep in mind:

  • the Center's printers/copiers are not available for use by students studying in the building;
  • there is no studying in private offices;
  • doors to conference/meeting rooms, libraries, and seminar/program rooms should remain open while students are studying in them;
  • all are welcome, so please be aware that other students may join you in a room where you are studying if seats are available;
  • the Center allows limited food (pizza, sandwiches) and drink in conference/meeting rooms and libraries. Please discard food and beverage trash in the Coffee House or the recycling/waste centers located in the hallways on each floor (conference/meeting rooms and libraries are not cleaned daily).

Security and Safety

Hiring security guards is not required on a regular basis, though exceptions may be required depending on the event.

If Security is required, cost will be borne by the user. In compliance with fire and safety codes, hallways and stairwells must be free and clear of unauthorized items (such as a trash receptacles, serving trays, etc.).

The University Safe Walk program number is 634-blue. Please refer to the posted signage in Geddes Hall regarding procedures for emergencies. Campus Security may be contacted at 631-5555.

Smoking/Live Flame/Fire Codes

In accordance with University policy, smoking is prohibited in Geddes Hall. Candles and other open-flame devices shall not be used, except in the Chapel, in places of public assemblage.

Section 25.115 of the Unified Fire Code. Reserved events must not exceed occupancy capacity of the designated area as determined by the local Fire Marshall.

Damage and Loss

All individuals using Geddes Hall are expected to take reasonable steps to ensure proper care of the building and equipment. Intentional misuse, vandalism, defacing and/or destruction of Geddes Hall and/or its equipment are prohibited.

Damage repair and replacement costs are the responsibility of the sponsoring group or organization. Property of Geddes Hall (furniture, paintings, displays, kitchen items, etc.) may not be removed from the facility.

Alcohol Policy

No alcohol may be served at events where students are present.

Miscellaneous

Nothing may be taped or affixed to any of the walls or doors in Geddes Hall.

Animals

Service dogs, in addition to other animals designated to assist the physically challenged, are the only animals permitted inside Geddes Hall.

Building Location and Parking

Geddes Hall is Building #1212 located behind the Hesburgh Library and across from Breen Phillips Dorm on St. Joseph Drive (Notre Dame's interactive map is located on its homepage www.nd.edu).

Parking is available in campus guest/visitor lots located in the ND Parking Map.

Temperature Control and Lighting

The temperature in Geddes Hall is controlled by the University. The thermostats cannot be adjusted. Geddes Hall is a green building. In the spirit of conservation, we ask that you turn off all lights when they are not in use.

Contact Us
Center for Social Concerns
Geddes Hall
Notre Dame, IN 46556
ndcntrsc@nd.edu
574-631-5293

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Upcoming Events

January 2019

15
16
Information Session: Spring 2019 Social Concerns Seminars
Wednesday, January 16, 2019 - 4:00pm
17
Information Session: SSLP
Thursday, January 17, 2019 - 5:00pm to 5:30pm
23
2019 Social Concerns Fair
Wednesday, January 23, 2019 - 6:00pm to 8:00pm

March 2019

21
Pre-Conference Workshop: Restorative Justice on Catholic Campuses
Thursday, March 21, 2019 - 12:30pm to 4:00pm
21
2019 Catholic Social Tradition Conference
Thursday, March 21, 2019 - 7:00pm to 9:00pm
22
2019 Catholic Social Tradition Conference
Friday, March 22, 2019 - 7:30am to 9:30pm
23
2019 Catholic Social Tradition Conference
Saturday, March 23, 2019 - 8:00am to 4:30pm

April 2019

05
Been & Seen Series
Friday, April 5, 2019 - 12:00pm to 1:00pm

June 2019

04
Community Engagement Faculty Institute
Tuesday, June 4, 2019 (All day) to Thursday, June 6, 2019 (All day)