Email Template

Dear (insert names of site supervisor and Notre Dame Club contact person),

I am looking forward to the SSLP this summer with (name of site).  My name is (insert name).  I am a (insert class year) at Notre Dame majoring in (insert major) from (insert name of your hometown).  

One thing that particularly interests me about the position based on what is included on the site description is (describe an aspect of the site’s mission or an aspect of the work you will be doing).  This summer, I hope to (reflect on one or two things you hope to learn or develop the capacity to do this summer at your site.  Share if there are any specific talents that you’d like to share or interests that you hope to pursue at the site this summer.)

I have already met with (name of student(s) at your site from last year – if you are unable to contact the student last year, try to the student who was there two years ago and try multiple times via email/Facebook/etc. to connect.  If the student is studying abroad, connect by email or phone/video chat.  If after several attempts to connect, you cannot reach last year's student, please contact the SSLP staff.).  He/she shared with me (include something you learned that was helpful in preparing you for the summer). 

DATES AND TRAVEL ARRANGEMENTS

Before I make travel arrangements, I would like to confirm that the dates of the SSLP will be (insert dates from the site description form).  I plan to arrive by (car, air, train, bus) and will need (directions if driving or to be picked up if taking other modes of transportation).

Or

Before I make travel arrangements, I would like to confirm the dates of the SSLP.  You have listed many possible dates on the site description form and the best dates for me are (insert one of the blocks of eight consecutive weeks from the site description form).  I plan to arrive by (car, air, train, bus) and will need (directions if driving or to be picked up if taking other modes of transportation).

Or

I will be living at home and commuting to the site each day.  I would like to confirm the dates of the SSLP.  You have listed many possible dates on the site description form and the best dates for me are (insert one of the blocks of eight consecutive weeks from the site description form).

HOUSING

I understand that the housing arrangements will be with (insert host families, at the site or whatever is on the site description form).  Please let me know what I need to do in preparation for those arrangements.

Or

I am a local student and will be living at home during the SSLP.  I know that I am responsible for my transportation to and from the site each day.

SPECIAL REQUIREMENTS

(Check what is listed in the special requirements section of the site description form – confirm that you fulfill those requirements – such as that you have a car, can speak Spanish, will get the necessary immunizations, etc.)

I would love the opportunity to communicate with you before I arrive.  Please let me know if and when you would be available to talk by phone or Skype.  You can reach me at this email address, or if you would like to talk by phone, my number is: (insert phone number). The best time to call me is (insert a time of day or day of the week).

Finally, please let me know if you (the site) have any recommendations on ways that might help me prepare for the summer.

Sincerely,

(Name)