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*The complete document of CSC Policies and Procedures, which must be read each semester before requesting a vehicle, is available at the Center and on the CSC website.
Training – Contact Denny Navarre at 631-6467, for dates and times. Requests must be in the Thursday, 5:00 p.m. prior to week of use unless scheduled on a weekly basis.
FALL 2009
September 2, Wednesday – Vehicles available for use (requests must be in by August 28 for this start date)
Early September – Transportation Services Vehicle Training Classes (contact 631-6467 Denny Navarre – dates).
Weekly training at Transportation Services: Tuesdays at 10:30; Thursdays at 3:00
October 15, Thursday – Last day of vehicle use before break
October 16 – 24 Limited vehicle use by special request only
November 25, Wednesday Vehicles used on this day must be checked out by 2 p.m.
November 26 – November 29 – Limited vehicle use by special request only
December 10 – Last day of vehicle use for Fall semester. Keys must be picked up by 5 p.m.
December 10 – 18 Limited vehicle use by special request only
Spring 2010
Jan 18, Monday Vehicles available for use (requests must be in by Thurs. Jan 14)
March 4, Thursday – Last use before Spring Break. Pick up keys before 5:00 p.m.
March 6 – 14 – Limited vehicle use by special request only
April 1 Last use before Easter break. Keys must be picked up by 2:00 p.m.
April 2 – 5 – Limited vehicle use by special request only
April 28 – Last day of regular vehicle use for Second Semester. Pick up keys before 5:00 p.m.
April 29 – May 7 Limited vehicle use by special request only.
Driver Eligibility
Transportation to service sites will now be provided primarily by the South Bend Transpo bus system. Route maps to community organizations are available at the CSC. Additionally, anyone who has a vehicle on campus will no longer be able to rent one from the Center for Social Concerns.
Eligibility to request and drive CSC vehicles:
In order to drive a vehicle scheduled through the CSC, students are required to attend a vehicle training course offered by Transportation Services (contact: Denny Navarre at 631-6467). Only groups unable to reach service projects via Transpo (call 233-2131 to check bus route availability) will be allowed to request vehicles. A review of the CSC policies and procedures document will still be necessary each semester.
Both cars and seven-passenger mini vans will only be available to those service groups, social action groups, experiential learning course participants, individuals, and residence halls, that meet the need criteria for use, (you are not eligible if you have a car on campus, or if your site is within walking distance of Transpo drop off). We encourage all eligible groups needing vehicles to consider arranging morning times when possible, as most of the vehicles are available in the morning hours, and scheduling during the afternoon is more difficult.
There are a couple of instances such as need to transport community groups, unreasonable bus schedule
time factors or lack of public transportation in which students will still be able to rent vehicles, and if you are not certain you are one of them, please contact the vehicle coordinator by e-mail at cscvans@nd.edu or by phone at 1-5293.
Faculty and Staff are encouraged to take the Transportation Services Vehicle Training Course. Faculty and Staff are required to review the CSC policies and procedures document each semester before completing a request form.
Request Forms to be Completed Each Semester
The Policies and Procedures handout, which is available online and at the CSC, must be reviewed each semester before completing a request form. (Note: regular users from first semester will be required to fill out new request forms for second-semester scheduling.
The CSC Vehicle Request Form must be completed by the person who will drive the vehicle. If there are alternate drivers, it is the primary driver’s responsibility to inform the alternates of the proper policies and procedures. If a fine is incurred by the alternate driver, then it is the primary driver’s responsibility to ensure that the applicable fine is paid before use can be continued.
In order to reserve the vehicle, the request form must be submitted to the CSC no later than the 5:00 p.m. on Thursday preceding the week of date of requested use (week begins Monday and ends Sunday). You must complete a form for each trip requested unless it occurs at the same time on the same day each week. If a vehicle is requested for weekly use, the approval will be e-mailed only once and it will be put on a regular schedule.
When completing requests, be certain to take into account your entire usage time (this includes time to pick up and return keys and vehicle. Periodically you may be assigned a Transportation Services Vehicle and you will need to walk to the Transportation Services Building across campus to pick it up. Remember that, in the winter, snow may require a few extra minutes to travel. We schedule trips very close together, so be certain of your departure and arrival times. If they change, even the slightest bit, the vehicle coordinator must be notified by e-mail at cscvans@nd.edu and by phone at 631-5293. If you are at your site and a special circumstance will force a late return, please call this number as well, to inform the front desk, as another group may be waiting for your vehicle.
Review of the Policies and Procedures document for specific guidelines on how to complete request forms and to find the pick-up location of your vehicle is required before requesting a vehicle.
Special Vehicle Requests for trips out of St. Joseph County
In special instances, vehicles requested through the CSC may be used for trips outside of St. Joseph County with permission from Jim Paladino, Associate Director, CSC Program and Resource Administration. This is limited to groups receiving full rental cost coverage from a CSC account.
The fee for out of town use will be negotiated with Mr. Paladino and he will assign the FOAPAL to use.
The driver must complete the Motor Pool Vehicle Request Form located on the Transportation Services website and turn it in to John Nelson at Transportation Services by 5:00 p.m. the Thursday before week of use. Key pickup must be before 4:30 p.m. (transportation services closing time) at Transportation Services rather than at the Center for Social Concerns.
Keys, Cancellations, Fines, and Miscellaneous Information
Fines may be charged when there are improper cancellations, sign in/outs, and incorrect return of keys. Vehicle use subsequent to a fine will be allowed only after the fine is paid. Please be certain to read the specific conditions of fines in the Policies and Procedures document.
Students are given keys after they sign out and pick up their mileage card and folder from the CSC. It is important to check the information on your card, which will indicate whether keys are to be picked up and returned to the CSC or to the Transportation Services’ drop box (located in the door behind the gas pumps).
You must always return your card to the CSC and sign in with all required information immediately upon return, regardless of whether the keys are returned to Transportation Services or the CSC.
If you have scheduled a vehicle and will not be using it, you must call 1-5293 AND e-mail the coordinator by the cancellation deadline, printed in the Policies and Procedures and on the cancellation card.
There is a $500 deductible on the University’s insurance policy. In the event of an accident, groups and persons using a vehicle must meet with Jim Paladino to discuss responsibility for payment.
Groups wishing to transport non-university passengers must abide by the guidelines established by the Office of Risk Management (631-5037). As required by law, the vehicle driver and all passengers must wear seatbelts.
If you have any further questions, not answered after reading the complete CSC Vehicle Policies and Procedures document, contact the vehicle coordinator by e-mail at cscvans@nd.edu or by phone at 1-5319.
REMINDER: You are required to read the complete Policies and Procedures document each semester before requesting a vehicle, as rules and regulations and fines may be subject to change. Thank you.
